When a quote request is missing a location, appointment, weight, or handling requirement, the fastest response is usually another question. These five details help the first review reach the real move sooner.
Exact origin and destination
Include full addresses when available and identify the facility type: port terminal, rail ramp, warehouse, distribution center, or jobsite.
Pickup and delivery timing
Provide the requested dates, appointment windows, and any firm cutoffs.
Mode and equipment
State whether the move calls for drayage, truckload, intermodal, warehouse handling, or air cargo.
Commodity and physical profile
Commodity, total weight, package count, dimensions, and handling requirements affect equipment fit.
Special handling and references
Flag hazmat, high-value cargo, moisture sensitivity, and reference numbers before pricing.
Better freight facts do more than speed up pricing. They reduce the chance that the quoted move and the actual move are two different jobs.
A practical RFQ check
Before sending, ask whether a dispatcher who has never seen the freight could identify where it starts, where it ends, when it moves, what it requires, and what could make it unusual.